VFS Canada Passport Submission Process 2025

The VFS Canada Passport Submission Process in 2025 is an essential step for those looking to travel to Canada. VFS Global handles approximately 1.8 million Canada visa applications globally each year, playing a pivotal role in the visa and passport processing journey. The submission process offers a streamlined experience with the ability to track your application, ensuring a seamless journey from submission to delivery.

As Canada continues to be a top destination for international travelers, it’s crucial to understand the updated guidelines and requirements for passport submission. Let’s dive into the process of VFS passport submission for Canada visas.

VFS Canada for Passport Submission

VFS Canada, or Visa Facilitation Services Canada, is a service provider that assists individuals applying for Canadian visas and permits.

It plays a crucial role in the application process, accepting applications, collecting biometrics, and facilitating passport submission on behalf of the Canadian government, making the application process more efficient and streamlined for applicants.

Passport Submission Requirements for Canada Visa at VFS

Before proceeding with VFS passport submission Canada to the Visa Application Centre (VAC), it's essential to wait for the passport request (PPR) letter from IRCC.

If you are submitting passports for family members, ensure that each individual has received a specific passport request letter.

To submit your passport at a VAC, please be aware that a service charge for Package Transmission will apply unless you are submitting your passport to the same VAC where you initially provided your biometric data and haven't previously submitted additional documents or a passport to support your current application.

Also Read: Biometric Appointment for Canada Visas

Please note that in-person passport submissions are strictly by appointment only, except for emergency appointments.

• Submitting In Person

When carrying out your passport submission to VFS Canada in person, make sure to have the following documents with you:

• The passport request letter from IRCC
• The Visa Application Centre consent form (one form per application)
• If you're a permanent resident applicant, 2 photos measuring 5 cm x 7 cm
• Any other documents or information specified in the passport request letter from IRCC

• Submitting By courier

When sending your passport via courier to the VFS Global Canada Visa Application Centre, please ensure the package contains the following:

• The passport request letter issued by IRCC.
• If applicable, include a copy of your biometrics sticker.
• Provide your contact information, including your email address, phone number, and return address for correspondence.
• If you prefer your documents to be returned via courier, include the payment confirmation for courier services.
• Include the Visa Application Centre consent form, with one consent form per application.
• If you are a permanent resident applicant, enclose two photos measuring 5 cm x 7 cm.
• Lastly, remember to include any other documents or information specified in the passport request letter from IRCC.

This comprehensive package ensures that your passport submission process goes smoothly and that all necessary documents are included.

After completing the passport submission process, you'll receive a receipt that indicates the total amount paid, based on any additional services you may have used at the VAC.

The receipt will also contain your application reference number and tracking number, which you can use to track the status of your passport submission online.

VFS Canada Passport Submission Process

To submit your passport for a visa application through VFS Global involves the following steps from receiving and booking an appointment for passport submission at Canada VFS while ensuring a smooth and streamlined processing:

Step 1: Receive Passport Request: Wait to receive a passport request letter from IRCC.

Step 2: Schedule Passport Submission Appointment: Schedule your VFS Global Canada passport submission appointment through the VFS web form.

Step 3: Gather Your Documents: Prepare all the necessary documents for submission.

Step 4: Visit the VAC Center: On the day of your appointment, visit the VAC with your documents and passport.

#Ensure to be on or before time and also recheck all your documents are ready and in order for the process.

Step 5: Pay the Applicable Service Charge: If applicable, pay the service charge for package transmission.

Step 6: Submit Your Passport: Hand over your documents along with passport to the VAC staff. They will verify the documents, accept your passport for processing, and provide you with a receipt.

Note: This receipt contains the application reference number and tracking number, which can be used to track the status of your passport.

Also Read: Canada Visa Processing Time

What Next After the Canada VFS Passport Submission?

Once you are successfully done with the VFS Canada passport submission appointment, and the processing phase next step is the passport collection. You will receive an email notification once your passport is returned from the IRCC Office to the Visa Application Centre (VAC).

• Collection In Person

You can retrieve your passport in person at the VAC. Please remember to bring a valid ID and the receipt that was issued to you during the submission process.

• Collection Through Authorized Representative

If you authorize someone to collect the passport on your behalf, they must follow these guidelines:

• Present VFS Canada authorization letter for passport submission, which should be as per the VFS Global Consent Form
• Provide a government-issued, valid photo identity for the person collecting the passport
• Carry a copy of the ID of the applicant whose passport is being collected
• Show the receipt issued to you at the VAC during the submission

Also Read: What is The Difference Between a Visa and a Passport

• Collection By Courier

Alternatively, you can arrange with the VAC to have your passport delivered to your preferred location. Simply get in touch with the VAC to make these arrangements.

Emergency Passport Submission Appointment Booking Process

If you require emergency passport submission appointments, know that these appointments cannot be scheduled through the online appointment system. To secure an emergency appointment for passport submission, you have 2 options:

• Contact the VAC Contact Centre by phone.
• Visit the VAC in person to arrange your emergency appointment.

It's important to note that the VAC will report all applicants to IRCC who fail to provide the necessary proof of an emergency when attending an emergency appointment at the VAC. The Criteria for Emergency Passport Submission includes

• The unfortunate death of an immediate family member who resides in Canada.
• A critically ill immediate family member who resides in Canada.
  • A spouse or common-law partner.
  • A dependent child.
  • A dependent child of a dependent child.
  • A parent or step-parent.
  • A guardian or tutor.

Applicants seeking emergency appointments for passport submission must present proof of the emergency, which can be any one of the following, at the time of their appointment at the VAC:

• A death certificate or medical certificate
• A letter from a medical officer or unit
• A letter from a funeral home

Important Facts Regarding Passport Submission You Should Know

Along with the process and requirements of VFS Global Canada passport submission, there are a few pointers you should be aware of before proceeding with the booking VFS Canada passport submission

1. Your passport submission letter remains valid for a period of 30 days.
2. It's essential to note that passport submission appointments are entirely free of charge. Be cautious of any individuals or entities requesting payment for booking an appointment slot.

• Guidelines for Web Form Submission

1. When filling in your details in the web form, exercise great care. Keep in mind that appointment dates and times are allocated on a first-come, first-served basis.
2. Once scheduled, your appointment is non-transferable, and any information provided cannot be modified.
3. Please ensure that the details on your appointment letter align with the information on the passport submission letter issued by IRCC.

• Appointment Reuse and Missed Appointments

1. Once a passport submission letter has been used to book an appointment, it cannot be reused for a different appointment.
2. If you are unable to attend your passport submission appointment at the designated date and time, you will be unable to request another appointment for a period of 3 calendar days.
3. After the 3-calendar day waiting period, you may submit a new appointment request, which will be processed on a first-come, first-served basis.

Tips for a Successful VFS Canada Passport Submission Process

Submitting your passport through VFS Canada can be a smooth and successful experience with the right preparation. Following the correct procedure ensures faster processing and reduces any chances of delay. Here are some crucial tips to help you navigate the VFS Canada Passport Submission Process effectively.

• Double-check Document Requirements: Ensure that you have all the required documents, including your passport, visa application, and photos. Missing documents can delay your submission.

• Use the Correct Visa Category: Apply under the appropriate visa category to avoid complications. If you submit the wrong category, your application could be rejected or require additional steps, leading to delays.

• Track Your Application Regularly: Utilize VFS Global's online tracking system to monitor the progress of your passport submission. Regular updates help you stay informed about your application’s status and ensure you are aware of any additional actions needed.

• Fill Out Forms Accurately: Complete all forms with precise and accurate information. Even small errors, like incorrect dates or spelling mistakes, can lead to unnecessary complications and processing delays.

• Submit Well in Advance: Submit your documents early to avoid any last-minute rush. Processing times can vary, and submitting early ensures you have enough time for any unforeseen issues or additional requests.

VFS Canada Passport Submission To Embrace Canada Aspirations

The VFS Canada Passport Submission Process is a critical phase on your path to realizing your Canadian aspirations. It's your gateway to the opportunities and experiences that Canada offers.

Remember to follow the guidelines diligently, whether you're submitting your passport or seeking an emergency appointment. Your journey toward exploring Canada's opportunity and diversity is just around the corner. Explore it in the right way with GetGIS's expert immigration assistance.

Safe travels as you embark on your Canadian adventure! Book Your Consultation Slot Right Away.

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