Understanding the VFS Canada Passport Submission Process

Unlocking the gateway to your Canadian dream begins with passport submission for the Canada visa process through VFS Canada. It's the pivotal moment where your journey to the Great White North takes shape, and we're here to guide you through the ins and outs of this essential step.

So, grab your passport, and let's embark on a fascinating exploration of how to navigate the VFS Canada Passport Submission Process.

What is VFS Canada?

VFS Canada, or Visa Facilitation Services Canada, is a service provider that assists individuals applying for Canadian visas and permits.

It plays a crucial role in the application process, accepting applications, collecting biometrics, and facilitating passport submission on behalf of the Canadian government, making the application process more efficient and streamlined for applicants.

Passport Submission Requirements for Canada Visa at VFS

Before proceeding with VFS passport submission Canada to the Visa Application Centre (VAC), it's essential to wait for the passport request (PPR) letter from IRCC (Immigration, Refugees, and Citizenship Canada).

If you are submitting passports for family members, ensure that each individual has received a specific passport request letter.

Also Read: What is The Meaning of PPR in Canada immigration

To submit your passport at a VAC, please be aware that a service charge for Package Transmission will apply unless you are submitting your passport to the same VAC where you initially provided your biometric data and haven't previously submitted additional documents or a passport to support your current application.

Please note that in-person passport submissions are strictly by appointment only, except for emergency appointments.

a. Submitting In Person

When carrying out your passport submission to VFS Canada in person, make sure to have the following documents with you:

• The passport request letter from IRCC
• The Visa Application Centre consent form (one form per application)
• If you're a permanent resident applicant, two photos measuring 5 cm x 7 cm
• Any other documents or information specified in the passport request letter from IRCC

b. Submitting By courier

When sending your passport via courier to the VFS Global Canada Visa Application Centre, please ensure the package contains the following:

• The passport request letter issued by IRCC.
• If applicable, include a copy of your biometrics sticker.
• Provide your contact information, including your email address, phone number, and return address for correspondence.
• If you prefer your documents to be returned via courier, include the payment confirmation for courier services.
• Include the Visa Application Centre consent form, with one consent form per application.
• If you are a permanent resident applicant, enclose two photos measuring 5 cm x 7 cm.
• Lastly, remember to include any other documents or information specified in the passport request letter from IRCC.

This comprehensive package ensures that your passport submission process goes smoothly and that all necessary documents are included.

After completing the passport submission process, you'll receive a receipt that indicates the total amount paid, based on any additional services you may have used at the VAC.

The receipt will also contain your application reference number and tracking number, which you can use to monitor the status of your passport submission online.

A Detailed Note on Emergency Passport Submission Appointments

For those requiring emergency passport submission appointments, please be aware that these appointments cannot be scheduled through the online appointment system. To secure an emergency appointment for passport submission, you have two options:

• Contact the VAC Contact Centre by phone.
• Visit the VAC in person to arrange your emergency appointment.

It's important to note that the VAC will report all applicants to IRCC who fail to provide the necessary proof of an emergency when attending an emergency appointment at the VAC. The Criteria for Emergency Passport Submission includes

• The unfortunate death of an immediate family member who resides in Canada.
• A critically ill immediate family member who resides in Canada.
  • A spouse or common-law partner.
  • A dependent child.
  • A dependent child of a dependent child.
  • A parent or step-parent.
  • A guardian or tutor.

Applicants seeking emergency appointments for passport submission must present proof of the emergency, which can be any one of the following, at the time of their appointment at the VAC:

• A death certificate or medical certificate
• A letter from a medical officer or unit
• A letter from a funeral home

What Next After the Canada VFS Passport Submission?

Once you are successfully done with the VFS Canada passport submission appointment, and the processing phase next step is the passport collection. You will receive an email notification once your passport is returned from the IRCC Office to the Visa Application Centre (VAC).

a. Collection In Person

You can retrieve your passport in person at the VAC. Please remember to bring a valid ID and the receipt that was issued to you during the submission process.

b. Collection Through Authorized Representative

If you authorize someone to collect the passport on your behalf, they must follow these guidelines:

• Present VFS Canada authorization letter for passport submission, which should be as per the VFS Global Consent Form
• Provide a government-issued, valid photo identity for the person collecting the passport
• Carry a copy of the ID of the applicant whose passport is being collected
• Show the receipt issued to you at the VAC during the submission

Also Read: What is The Difference Between a Visa and a Passport

c. Collection By Courier

Alternatively, you can arrange with the VAC to have your passport delivered to your preferred location. Simply get in touch with the VAC to make these arrangements.

Important Facts Regarding Passport Submission You Should Know

Along with the process and requirements of VFS Global Canada passport submission, there are a few pointers you should be aware of before proceeding with the booking VFS Canada passport submission

1. Your passport submission letter remains valid for a period of 30 days.
2. It's essential to note that passport submission appointments are entirely free of charge. Be cautious of any individuals or entities requesting payment for booking an appointment slot.

a. Guidelines for Web Form Submission

1. When filling in your details in the web form, exercise great care. Keep in mind that appointment dates and times are allocated on a first-come, first-served basis.
2. Once scheduled, your appointment is non-transferable, and any information provided cannot be modified.
3. Please ensure that the details on your appointment letter align with the information on the passport submission letter issued by IRCC.

b. Appointment Reuse and Missed Appointments

1. Once a passport submission letter has been used to book an appointment, it cannot be reused for a different appointment.
2. If you are unable to attend your passport submission appointment at the designated date and time, you will be unable to request another appointment for a period of 3 calendar days.
3. After the 3-calendar day waiting period, you may submit a new appointment request, which will be processed on a first-come, first-served basis.

Embarking on Your Canadian Adventure: VFS Canada Passport Submission

The VFS Canada Passport Submission Process is a critical phase on your path to realizing your Canadian aspirations. It's your gateway to the opportunities and experiences that Canada offers.

Remember to follow the guidelines diligently, whether you're submitting your passport or seeking an emergency appointment. Your journey toward exploring Canada's opportunity and diversity is just around the corner. Explore it in the right way with GetGIS's expert immigration assistance.

Safe travels as you embark on your Canadian adventure! Book Your Consultation Slot Right Away.

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