What is LOA in Canada?

Aspiring students who wish to pursue their education journey in Canada are required to secure a crucial document i.e., the Letter of Acceptance (LOA). This document serves as an official confirmation from a Canadian educational institution (validating your admission) and also as an essential proof of enrollment for your study permit application.

In recent years Canada has experienced a significant influx of international students, with over 1 million holding active study permits in 2023 - a notable 23% increase from the previous year. This article will further help you understand the details of Letter of Acceptance Canada, its format and importance for international students in Canada.

What is Letter of Acceptance in Canada?

A Letter of Acceptance in Canada is an official document issued by a Canadian institution that confirms that you have met the requirements for admission to their program.

Your LOA in Canada will list your

1. Personal information
2. The program you have been accepted to
3. The conditions of your admission

If you are admitted to a program with conditions, it is important to meet those conditions before your study permit can be issued.

For example, Conditions such as submitting additional documents or taking a language test. Once you have met all the conditions of your admission, you can apply for your study permit.

Also Read: Conditional vs UnConditional Offer Letter from the University

Types of Letter of Acceptance in Canada (LOA) for Students

There are different types of Letter of Acceptance (LOA) in Canada, depending on the context and purpose of admission. The 5 different types of Letters of Acceptance (LOA) for students in Canada include:

What Does a Letter of Acceptance from a Canadian DLI include?

There is a template provided by the Government of Canada called a Letter of Acceptance that educational institutions can use to send to students. This letter can be included with the student's study permit application.

Your Letter of Acceptance includes the following information:

• Name of DOB of the student
• ID number of the student.
• If your DLI in Canada is based in Quebec, it includes your Certificat d’acceptation du Québec (CAQ) details.
• Mailing address (current country of residence).
• Information about the educational institution, including full name, DLI number, address, contact information, and nature of the institution (public or private).
• Program details (full-time or part-time, hours of instruction per week, internship or co-op work requirement).
• Estimated tuition fees (first year), and mention its pain in advance.
• Financial aid received, including scholarship, teaching assistantship, etc. .
• Conditions of acceptance, if any.
• Duration of the study program
• Expiry date of the LOA.
• Other relevant information.
• Authentication of the institution's representative through name and signature.

*DLI- Designated Learning Institution

Sample of LOA (Letter of Acceptance)

The following example shows how a sample LOA Canada would look

Source: Canada Official Website

How to Get a Letter of Acceptance from Canadian Universities?

To study in Canada, international Students must first secure a letter of acceptance from DLI in Canada. Below is a step by step process to obtain LOA in Canada for international students:

Step 1: Research Universities and Programs: Identify institutions offering courses in your field of study. Ensure the program aligns with your academic and career goals

Step 2: Verify Your Eligibility: Review the admission requirements of your chosen university and meet the necessary criteria

Step 3: Submit Application: Complete the application form attach all the required documents, including academic transcripts, test scores, etc, before submitting your application for your selected program

Step 4: Wait for Decision: Universities take time to process applications. So be patient while your submission is reviewed

Step 5: Receive Offer of Admission: If accepted, you will receive an offer detailing your program and any conditions for enrollment

Step 6: Accept the Offer: To confirm your admission follow the instructions provided by the institution which may also include paying a deposit

Step 7: Obtain the LOA: Once all requirements are met, the university will issue your letter of acceptance, which is a crucial document for your study permit application

Step 8: Apply for Canada Study Permit: Now use your LOA to apply for a Canadian study permit and prepare for your academic journey in Canada

How Long Does it Take to Obtain a Letter of Acceptance in Canada?

After applying for a letter of acceptance (LOA), the processing time of issuing an LOA can take 4 - 6 weeks. The processing time may be longer if you need to provide additional documents. The time it takes to receive your Letter of Acceptance (LOA) from a Canadian institution can vary depending on the school and the time of year you apply.

If you are applying for an LOA during peak times (such as May-August for fall entry), it is recommended that you allow for additional processing time. It is also important to note that some schools may require additional documentation, which can add to the processing time.

Exemptions for Letter of Acceptance in Canada

There are a few specific circumstances where an individual may be exempt from the requirement to obtain a Letter of Acceptance to study in Canada. Do these exemptions include

• Individuals who are already studying in Canada on a valid study permit
• Individuals who have applied for and been granted refugee status in Canada
• Individuals who have been legally admitted to Canada as permanent residents
• Members of the clergy coming to Canada to perform religious duties
• Certain government officials and diplomats coming to Canada on official business

What Next After Receiving Letter of Acceptance Canada?

After receiving your Letter of Acceptance (LOA), you should file your study permit application and begin preparing to move to Canada. It's important to note that your LOA is only valid for a certain period of time, so it's best to apply for your study permit as soon as possible.

• If you're applying online, you will need to upload a scanned copy of your LOA.
• If you're submitting a paper-based application, you must submit the original LOA.

Ensure to have all the necessary documents and information ready before you receive your LOA so that you can apply immediately.

Following are the documents that you need to keep it ready and submit it as soon as you receive the LOA from Canadian institution

1. Proof of financial support: You can show proof of funds in the form of a Guaranteed Investment Certificate
2. Quebec Acceptance Certificate (CAQ): If you’re accepted into a school in Quebec, you will need a Québec Acceptance Certificate (CAQ) once you receive an LOA.
3. Statement of Purpose: Also called a Letter of explanation to help a visa officer understand why you wish to study in Canada.
4. Police certificate and medical exam results: To show that you’re not inadmissible to Canada.

Study in Canada with Assistance from GetGIS Experts

Navigating the study permit application process can be complex, but understanding the right fit can ensure you meet all the necessary requirements for your studies in Canada.

For those seeking support, GetGIS offers a range of services to make your transition smoother. From study permits and PR services to job seeker visas and job search assistance, our experts are here to guide you every step of the way.

Book Your Free Consultation